How to Save a Google Spreadsheet to Desktop

Jon Martindale has been a feature tech writer for more than 10 years. He's written for publications such as Digital Trends, KitGuru, and ITProPortal.

• Wichita Technical Institute

Jonathan Fisher is a CompTIA-certified technologist with more than 10 years of experience writing for publications like TechNorms and Help Desk Geek.

What to Know

• Select File >Download followed by the file type of choice. Then select a save location.
• You can also download multiple Google Sheets spreadsheets at once from Google Drive.

This article explains how to download Google spreadsheets from Google Sheets in a few different ways.

How to Save a Google Sheet to Your Desktop

Each Google Sheet has the option to download the spreadsheet in a range of different file formats. Here's how to do it.

1. Select or create the spreadsheet you want to download. Google offers a range of templates at the top of the screen you can use or practice with if you don't want to use a spreadsheet while you learn how this works.

With your spreadsheet open, select File in the top menu.

Select Download from the drop-down menu.

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Select the file type Google Sheet will use when saving the file.

Select a save location for the spreadsheet, then select Save.

How to Download Multiple Google Sheets at Once

You don't need to download every Google Sheet spreadsheet individually. You can also download more than one at a time, and even download every Google Sheet spreadsheet you've ever opened.

1. Select the List view icon in the top right-corner if it isn't already in List mode.

Hold the control key on your keyboard, and select multiple Google Sheets you want to download.

Right-click or tap and hold on one of the spreadsheets. Then select Download.

Google Drive will take a minute or two to Zip up your Google Sheets spreadsheets. When prompted, select a download location for the Zip file, and select Save.

Any Google Spreadsheets you've downloaded can be opened and edited on your device using compatible software (unless it's password protected). You can open the spreadsheet from inside the app (i.e. Excel, Numbers, etc), or open the file directly by double-clicking on it.

With Google Sheets open, open the More menu (the three vertical dots icon) > More Tools > Create Shortcut. Then select Create from the pop-up window to save the new shortcut to your desktop.

Open a spreadsheet on either the Google Drive or Google Sheets app. Once open, select the three dots icon > New Shortcut > name the shortcut and choose the icon > select Done.